Registration Information

Exhibit Hall Floorplan

Exhibitor’s Directory

Sponsorship & Advertising

Sponsorship Opportunities

1. General Conference Support, Up to $500: (designated & undesignated)
2. Session or Workshop Support, $500 & up: list below
3. Special Event Sponsorship, $1,000 & up : list below
4. Conference Advertising, $125- $475 (b/w and color ads)
5. Exhibit Hall, $325 (varies)

Download PDF

Categories of Sponsorship

1. GENERAL CONFERENCE SUPPORT, Up to $500:
Undesignated contribution toward general conference costs & to encourage attendance

Designated sponsorship opportunities include:

• Audio Visual Equipment (digital projectors, microphones/sound system, T1 connections)
• Donation to VRAffle (Raffle items)
• Exhibits Hall Coffee Breaks ($250 & up)
• VRAffle Reception
• Luraine Tansey Education Fund
• President’s Fund

Recognition:

• Listing in Conference Program as a sponsor
• Corporate logo featured on VRA conference web site through the end of the conference on March 16, 2008 from the date that both the donation and electronic logo are received by Steven Kowalik (skowalik@hunter.cuny.edu) or Heidi Raatz (hraatz@artsmia.org).

2. SESSION, SEMINAR OR WORKSHOP SUPPORT, $500 & up:
Descriptive program information at www.vraweb.org/conferences/sandiego2008/

Program List includes:

IPR Plenary Session: Image Rights: Perspectives from Copyright Owners

Session 1: Free Association: Social Tagging in Online Collections
Session 2: Cellars, Oliphants, and Gems: Preserving Legacy Image Collections
Session 3:  Shark Suspended in Formaldehyde: Open Forum on Documenting Contemporary Art
Session 4:  Accessibility for Images Outside the Realm of Cultural Objects
Session 5: Architecture and the Built Environment: Special Projects and Cataloging Issues
Session 6: Common Threads: Libraries and Visual Resources Collections; Merging, Partnering, and Finding New Ways to Work Together
Session 7: Your Image: Marketing Visual Resource Collections
Session 8: Throwing the Cat among the Pigeons: Keeping Visual Resources Positions Viable through the   Digital Transition
Session 9:  Digital Image Anatomy
Session 10: Digital (Dis)Order: Implementing Professional and Organizational Change
Session 11: Scholarly Communication and Collaboration in the VR world
Session 12: Collaboration and Aggregation:  Challenges and Opportunities with Unified Access

Ask the Expert Corner. Daily one-on-one problem-solving type sessions.

Workshops:

Workshop 1:   Subject Access to Visual Materials
Workshop 2: VRA Core 4 Basics
Workshop 3: Getty Vocabularies: Training for Contributors, Encore
Workshop 4: Seeking the Right Path for Visual Resources Users
Workshop 5: VRA Core 4 Intermediate

Recognition:

Same as #1 General Conference Support, plus:

• Sponsorship statement accompanies session or workshop in conference publications and materials, on session signage & in conference information on the web.
• Moderator’s introduction recognition statement

3. SPECIAL EVENT SPONSORSHIP, $1,000 & up, depending on cost of event; see list below:

Special Events:

• VRA 26th Anniversary Members' Dinner: estimate $4,000
• First-time Attendees' and New Members' Breakfast: estimate $1500
• VRA Leadership Luncheon: estimate $1200
• Refreshments before the VRAffle: estimate $1000
• Coffee Breaks for Exhibit Hall: estimate $1500

Recognition:

Same as #1 General Conference Support, plus:

• Full naming of the event, which will appear in all conference publications and material, on session signage and in conference information on the web.
• Individual introduction in preliminary remarks at event

4. ADVERTISING ($125-$475, accepted only until February 18, 2008)

Advertising rates:

$475 color/$400 bw Back cover/full page
$375 color/$300 bw Inside cover/full page
$225 color/$175 bw Inside cover/half page
$275 color/$200 bw Interior/full page
$175 color/$125 bw Interior/half page

Full page dimensions: 6 1/2 inches high by 8 1/2 inches wide
Half page dimensions: 6 1/2 inches high by 4 1/4 inches wide

Ads should be submitted as digital files, 300 dpi jpegs

Please contact Lise Hawkos (lise.hawkos@asu.edu) if you are interested in advertising.

5.   EXHIBIT HALL ($325 for one, $50 for each additional booth personnel).

Exhibit Space Reservation Form: Download form [pdf]

Reservations must be made by February 18, 2008

The Exhibit Hall will be held on Friday, March 14th from 10:30 to 6:00 pm (starting immediately after the VRA Business Meeting and Breakfast) and on Saturday, March 15th from 8:00 am to 5:00 pm (ending just before the VRAffle). On Saturday morning, the Poster Sessions will be displayed among the exhibitors and no other sessions or tours are scheduled. Friday afternoon and Saturday morning offer excellent opportunities to get attendees into the Exhibit Hall for a coffee break sponsored by the Chapters, Exhibitors or other contributors.

The Exhibit Hall will be held in the area between the two Ballrooms, directly across from the Registration Desk area. There is very little space, so we will have to limit the exhibit tables to 10. There is a hotel charge for table setups so unlike previous years, we will not be able to provide the tables, chairs and electricity. More information can be found in the Exhibitor Shipping and Reservation form.

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